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Manage Expenses and Claims with Ease – Trusted by 2000+ SMEs | ISO 27001 Certified | PSG Eligible | Data Protection Assured
OpensoftHR eClaim helps businesses simplify and streamline their HR claims processes by reducing manual paperwork, physical receipts, and petty cash handling. Employees can conveniently submit and review claims online from their desktop, tablet, or mobile device, creating a faster, more organised claims process across the company.
The system also supports smoother reimbursement workflows by allowing approved claims to be processed directly into payroll. With a fully digital approach to online claim management, businesses can improve visibility, reduce administrative effort, and minimise delays caused by manual claim tracking and verification.
How OpensoftHR’s Expense Claim System Works
1
Employee Submits Claim Online
Employees can submit digital expense claims at any time via desktop or mobile devices.
2
Receipt or Supporting Document Is Attached
Receipts and supporting documents are uploaded directly into the claim submission.
3
Manager Reviews and Approves the Claim
Managers review submitted claims quickly through a centralised approval workflow system.
4
Approved Claim Is Processed Through Payroll
Approved claims flow into payroll for faster and more accurate reimbursement.
Claim Management System Key Features
Customise Expense Claim Policies To Match Company Requirements
Set up claim categories, define claimable expenses, configure spending limits, and customise reimbursement rules based on your company’s policies. OpensoftHR’s expense claim system helps businesses improve visibility, strengthen compliance, and manage employee expenses more consistently across departments and teams.
Expense Claim with Payroll Integration
Approved claims can flow directly into your payroll software, helping businesses simplify reimbursements, reduce duplicate data entry, and improve overall claim processing efficiency through a more connected workflow.
Submit Paperless Expense Claims Online / On the Go
Employees can submit HR claims at any time via their mobile phone, tablet, or laptop, without relying on hard-copy claim forms. Supporting documents and receipts can also be uploaded digitally, helping businesses simplify online claim management and reduce manual paperwork.
Track Claim Status, History & Expense Reports
HR and finance teams can monitor claim status, review past submissions, analyse claim categories, and generate expense reports through a centralised claim management system. Employees can also check their own current and historical employee claims, creating better visibility and a more organised claim tracking system across the company.
Multi-Level Expense Claim Workflow
Create structured approval workflows with multiple review levels to improve accuracy, accountability, and compliance across your expense claim system. This helps businesses manage approvals more consistently while reducing errors in employee expense system processes and reimbursement handling.
Easy Setup for New Employees
New employees added to the OpensoftHR employee management system can automatically gain access to the claims management software, allowing them to start submitting employee claims without repetitive manual setup. This helps HR teams simplify onboarding and maintain a more connected workflow across systems.
HR Software Recognition and Awards
Gold – Best HR Management
System (SMB) 2022
System (SMB) 2022
Gold – Best Attendance
Automation System 2022
Automation System 2022
Watch Opensoft’s Claims Management Demo
See how OpensoftHR’s expense claim system helps businesses simplify claim submissions, approval workflows, receipt uploads, and payroll reimbursements through a fully digital process designed for everyday HR and finance operations.
What Customers Say About OpensoftHR eClaim
Gold Plus Construction
OpensoftHR is a super sleek, user-friendly platform that is ideal for organizing and streamlining HR data! We’ve been using it primarily to do payroll, e-Leave, time attendance, and it’s proven to be an extremely effective tool. There are way more HR functions to take advantage of as well. The Opensoft team has gone above and beyond in their customer service, providing us with user guides, tutorials, and endless help every step of the way.
Catering Solutions
With OpensoftHR, my company’s leave, claim and time and attendance management are now synced to my payroll. This means that any No-pay leave, claims and OT hours will automatically be synced and updated onto the payroll system. This has helped save so much time and minimised all sorts of human errors that occur if the tasks are done manually. In addition to this, the OpensoftHR Support team in general is knowledgeable about the software and is able to assist me and solve my issues whenever I reach out for help.
Up to 50% Productivity Solutions Grant (PSG)
SMEs are eligible for up to 50% Productivity Solutions Grant (PSG) support for the adoption of OpensoftHR Payroll and HRMS Software, a Pre-Approved Solution under the IMDA SMEs Go Digital programme.
Brochure
Download the OpensoftHR product brochure.
Run Payroll, Leave & Claims Without The Headaches
Automate payroll, manage leave, and track claims in one simple system.
Without spreadsheets or manual errors. Now with an integrated AI HR Assistant.
- ✓ Process payroll in minutes, not hours
- ✓ Stay compliant with Singapore regulations
- ✓ Track leave, claims, and attendance in one place
- ✓ Get instant HR answers from your AI assistant, 24/7
CUSTOMER TESTIMONIALS
“Highly reliable and saves us hours every week” – Vinnie Toh, Dragon Offshore Engineering
“The solution is user friendly, easy to learn and manage as a first-time user. We are satisfied with the services received from the support team” – Pei Wen, The Alley Holdings Pte Ltd
“We love the team from OpensoftHR who are knowledgeable on their product and able to solve problems quickly and effectively.” – Angelia, Juan Kuang Pte Ltd
Frequently Asked Questions
A claim management system is a digital platform that helps businesses manage employee claims, expense submissions, supporting documents, approval workflows, claim tracking, and reimbursements in one place. It reduces manual paperwork and gives HR and finance teams better visibility over claims across the organisation.
The OpensoftHR system can support a wide range of employee claims, including medical, transport, meal, travel, mobile, and other reimbursement categories, in line with your company’s internal policies and approval structure.
Yes. Employees can submit claims, upload receipts, and review claim status on their mobile phones, tablets, or desktops, enabling a more flexible and efficient online claims management process.
Yes. Approved claims can be integrated into payroll workflows to enable faster reimbursements while reducing duplicate manual entries. This creates a more connected HR ecosystem that integrates with your HR automation software and payroll processes.
Yes. Businesses can configure approval levels, claim categories, reimbursement limits, and workflow structures based on organisational requirements. This provides greater flexibility within the claim management system for different departments and teams.
Yes. The claims module works alongside other OpensoftHR solutions, such as the HR leave management system and time attendance system in Singapore , helping businesses manage HR operations through a more centralised platform.